Nirmala College Library : February 2020

Simple Search (Offline library intranet)

The Nirmala College Library uses the Libsoft Integrated Library System for book searching. Here is a detailed guide for users to search for books effectively:

1. Launch Application: Double-click the Libsoft icon to open the application.

2. Login Credentials:

- Username: "user"

- Password: Leave blank

- Click the "OK" button to proceed.

3. Confirmation Window: Upon logging in, a pop-up window will appear. Click the "OK" button on this window to continue.

4. Search Interface:

- In the search interface, use the "Look For" box to enter the required keyword(s) and click the SEARCH Button

- Use the star symbol (*) for multiple keyword combinations in your search.

5. Book Availability: If the book is available, note down the call number provided by the system for that particular book.

6. Locate Book:

- Proceed to the designated racks within the library.

- Use the call number to locate the book.

- Refer to the subject location board near the circulation counter for assistance in finding the book's section.

Document Select Box

Document Select Box is used for selecting the document for which you are going to retrieve the information. Default selection is the Book. You can select any other by just clicking on the button. A pull down menu will appear and you can select from it.

You can select Book, Member, Issue, reservation, Journal, Indexing, and Multimedia. On selecting the document the fields in the “Field Name” will change to the fields of the document you selected.

Field Name Select Box

Select a field name here. The default field name will be ‘All’, which means that all fields selected. All the fields we enter in the Book Accession are listed here. Using the scroll button we can scroll to the appropriate field and select that field which we are using to search.

The fields for searching are listed when you select the document. Fields to each document will be listed in the Field Name when we select that document. Field name will change according to the document we select. If any field of a particular document is not listed you can type it there.

Operator Select Box

You must select an operator here. There are 7 operators listed here. The default operator is ‘Like’. Other operators are

“=” : Is Equal to

“< >” : Is not equal to

“>= “ : Is greater than or equal to

“<” : Is less than

“< =” : Is less than or equal to

‘Like’ operator is used to display similar words or like things which are given for searching.

Look for Text Box

What you are searching must be added here. You can replace space, character or a group of characters with the asterisk (*) symbol here. You can use more than one Asterisk (*) symbol in one search item. For eg: Searching for “Modern English Literature” book can be entered like this “Mod*eng*lit*” will display the text if it is present. Searching for Malayalam text “Nalukettu” can be entered like “*al*ketu” will display the book.

N.B. You can use this facility if you don’t know the spelling correctly of the author, title or any field of a book.

For displaying total book in the computer select ‘Book’ in the Document, “All’ in the Field Name, ‘Like’ in the Operator and Asterisks (*) in the Look For will display the total books that had entered in ‘Libsoft’.

The displayed search result can be sorted in ascending order or descending order in respect to any field you select in the select box. Clicking the check button before Asc/Desc will get it sorted ascending otherwise descending. The fields available for sorting the results are Acc_No, Call_No, ISBN, Author, Title, Subject, Series, Imprint, year, Supplier, Bill_No, Date_Release.

Boolean Search The Boolean Search does searching based on more than one condition. Just clicking on the BOOLEAN command button, you can change from Simple search to Boolean search. The window will change as shown below and the Boolean command button will turn to a simple command button.

Logical operator select box is used to select a logical operator. Three logical operators are given AND, OR and AND NOT.AND Operator: If AND operator is used only those results are displayed when the two conditions are true (Simple and Boolean)OR Operator: IF OR operator is used if any of the conditions becomes true the results get displayed.AND NOT Operator: If this operator is used the first condition must be true and the second condition must be false satisfying this condition the result gets displayed.

Operator

This is same as the Simple Search Operator. Select appropriate operator from the list. The default will be “Like”.

Look for

This is same as that of the Simple Search. You can follow the same rule as that of the Simple Search. You can use as asterisks (*) here also.

This command button is used to start the searching. Giving the conditions and clicking on the button SEARCH the system starts searching for the records according to the condition given in LOOK FOR. After entering the conditions in ‘Simple’ and ‘Boolean’ or Simple search just click on the search button or press the enter key, this will activate the search.

NB: You cannot execute a Boolean search with giving conditions only in the Simple Search Look For.

Detailed View

This button is used to view the details of the book as shown below. All details of the book will appear in the window with the ‘OK’ and ‘CANCEL’ button. Clicking on the ‘OK’ will move to the next record and its details will be displayed. Cancel will cancel the window. Seeing the details of a particular record select that record and click on detailed view.

Displayed record number will be displayed at the top of the window. All fields will be displayed like this. Fields with null values will not be displayed.

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